Set up Direct Billing for rental cars

• You need a Pro account to use this feature

Direct Billing is one of the payment options available for rental car bookings with TravelPerk. The rental company will bill your company or a specific account directly.

Direct Billing is available in the following countries for these rental car companies:

• Avis - the USA and Canada
• Budget - the USA and Canada
• Enterprise - worldwide
• Europcar -  worldwide
• Hertz -  worldwide
• National - worldwide
• Sixt - worldwide

If you enable Direct Billing, you'll still see other options for rental cars when searching on TravelPerk. You'll only see Direct Billing offers with the supplier you have an agreement with, but you'll see other offers and payment options with other rental companies.

For more information about rental car payment options, see Paying for rental cars.

Add a Direct Billing number to your TravelPerk account

To access Direct Billing for rental cars on TravelPerk, you'll need to have a Corporate Rate and Direct Bill agreement with the rental car company. You'll need to confirm if it can be used on TravelPerk before adding the number to your account.

To add the Direct Billing number to your TravelPerk account, follow these steps:

1. Go to Account Settings
2. Under Travel Management, select Car preferences
3. For each company you want to edit, click Manage corporate codes
   
   
    
4. Click Add new
5. Select the Supplier, enter your corporate code, add your Direct billing number and select the country the code is valid for, or leave it blank to apply to all countries
6. Click Save changes

Code formats and examples

Each rental car company has a specific format for its Direct Billing numbers. To book your car trips successfully, make sure that you enter the code in the correct format. 

Here are some examples to help you identify and provide the correct billing details:

Avis and Budget

• Format: 6 characters with letters and numbers
• Also known as: Global Electronic Billing (GEB) number
• Example: A1B23C

Enterprise and National

• Format: Normally, 8 numbers, but sometimes it can be between 5 to 8 numbers
• Example: 12345678

Europcar

• Format: 8 numbers
• Also known as: Billing Account (BA) number
• The number will be the same as the Corporate Rate code
• Example: 51234567

Sixt

• Format: Always 17 numbers and it will start with 6650
• Example: 66501234567890123

Hertz

Hertz uses 2 billing number formats. Only one of these formats is required, depending on your account setup. 

Applicant Number

• Format: Always 8 numbers and it will start with 4
• Example: 41234567

OTTO number

• Format: Always 12 numbers and it will start with 26
• Example: 261234567890

Invoices and billing

When you book a rental car with Direct Billing, the rental fees, taxes and insurance are charged directly to the company's account. In most cases, you won't need to provide a credit card. 

The rental company invoices your company or deducts the amount from the pre-arranged credit line. These invoices typically include all related charges, such as extras, tolls and fuel.

These bookings will appear in the TravelPerk reporting dashboard and custom reports.